Are you detail-oriented? Do you enjoy preparing invoices, processing accounts payable, collecting payments, reconciling accounts and preparing financial reports? Is a positive work environment where you feel part of a team important to you? If so, you might be the perfect candidate for our Billing and Accounts Payable Specialist position.

We need a highly organized, upbeat and motivated professional to join our AMAZING team. We need a self-motivated, team player to support our office and clients. You will need to make organization a priority as well as timely and accurately managing all AR/AP processing and financial reporting. Your attention to detail is highly valuable.

How to apply:

  • Please email a resume and cover letter to [email protected]
  • Your cover letter should summarize why you’d like to join our team and why you’d be a good fit. Please also include three bullet points for the following questions: your salary requirements, your two strongest attributes, and a workplace pet peeve of yours

Responsibilities

  • Prepare and generate final invoices and send to clients in accordance with the Firm’s policies and procedures for timekeeping, billing, and expense tracking
  • Process payments in accordance with the Firm’s policies and schedules for accepting payments
  • Manage the law firm trust accounts and client billing list
  • Oversee A/R collection including contacting clients to obtain payment
  • Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues
  • Setup and maintain all vendor accounts and process payments timely and accurately
  • Review and reconcile invoice discrepancies
  • Reconcile various accounts monthly
  • Enter all transactions in QuickBooks timely
  • Prepare weekly/monthly financial reports for Managing Attorney

Qualifications

  • Associate degree required
  • Must be able to demonstrate proper grammar, proofreading, critical thinking, and business writing
  • Must have at least two years of experience as a billing and accounts payable assistant in a professional service business, preferably in a law firm
  • Will have at least two years of experience with QuickBooks
  • Will be organized and efficient, comfortable with various types of accounting software, and demonstrate proficiency with MS Office. Strong excel knowledge is preferred

Benefits include:

  • Paid holidays
  • Personal time off
  • Health, dental, vision, and life insurance
  • 401K contributions

Job Type: Full-time